--- title: "Managing Reserve Caps and Requisites in CourseLeaf CLSS" canonical: "https://kb.uconn.edu/space/SAS/26813988886/Managing%20Reserve%20Caps%20and%20Requisites%20in%20CourseLeaf%20CLSS" format: markdown --- > Macro (anchor) > ℹ️ # 📔 Overview > ℹ️ > ℹ️ **Purpose:** This article describes how schedulers can use CLSS to manage class requisites and reserve caps on their sections, how to interpret the requisite and reserve cap interfaces in CLSS, and how to manage the list of reserve caps and requisites available to select for their department. > Macro (toc) --- # 📖 Definitions **Requisites** refer to the requirements that a student must meet in order to enroll in a course. **Catalog requisites** are those established by the university’s curriculum governance process and cannot be overridden at the section level; you will notice that these are not editable in CLSS. **Class requisites** are additional enrollment requirements that can be placed on a section for purposes such as limiting classes to Honors students or regional campus students. **Reserve capacities (usually referred to as reserve caps or RCs)** allow departments to reserve a certain number of seats in their sections for particular populations of students. For example, a department may elect to set aside some of their seats for students in a particular major, students on a particular campus, or a number of other criteria. Like class requisites, reserve caps represent additional requirements that students must meet to enroll - they do not replace catalog requisites. > ⚠️ The terms “reserve capacities” and “reserve caps” are typically the ones used at UConn, and while you may notice that CLSS uses the term “Reserved Seats,” please note that these terms are interchangeable and all refer to the same thing. ## Distinguishing between reserve caps and class requisites | **Reserve Caps** | **Class Requisites** | | --- | --- | | Can be set for some or all seats in a section. | Always apply to all seats in a section. | | Sections can have multiple reserve caps.* | Sections can only have a single class requisite | | Can be used to set aside seats for students in particular majors, programs, or cohorts. | Used only to limit sections to Honors or regional campus students. | | Dropped a few weeks before the start of the term. | Remain in place unless removed by the department. | | May not be used to override catalog requisites. | | For multiple component (i.e. lecture/lab or lecture/discussion) classes, should only be added to the enrollment (non-lecture) section. | | Should not be used if a section requires instructor or departmental consent. | * The sum of all reserve caps may not exceed the enrollment capacity of the section. > Macro (anchor) --- # 📋 Instructions > Macro (toc) ## Managing Reserve Caps in CLSS ### Navigating the Reserve Caps Interface The Reserve Caps interface in CLSS can be found directly above the enrollment fields in the Section Editor. When a class does not have reserve caps, this interface will read “Reserve Caps: No” with a pencil icon to edit reserve caps: ![image-20240416-150814.png](media://222d170c-a728-4f0c-930b-388d321c4d40) When a class does have reserve caps, this label will read “Reserve Caps: Yes.” The enrollment cap and wait list fields will also be grayed out as these fields are managed in the Reserve Caps interface: ![Section with reserve caps in CLSS](media://7dc3d6f6-70f3-44f2-81d8-b08ea54c0457) When you select the pencil icon next to the Reserve Cap label, a new window will open allowing you to edit reserve caps: ![Reserve cap tab in CLSS](media://d2680cce-2844-4769-89c7-4c2fdc79172c) The following fields are visible on the **Reserve Caps** tab: 1. The enrollment cap and wait list for the entire section. 2. The description of the reserve cap(s) applied to the course. 3. The number of seats reserved for that reserve cap. 4. A green plus icon to add additional reserve caps if needed. > ❌ Sections with reserve caps may **NOT** use wait lists as the combination of these two elements leads to serious enrollment errors and confusion among students. The **Current Enrollments** tab includes information about the number of reserved seats, the number of unreserved seats, and the number of seats remaining in each of those categories: ![Current enrollments tab in CLSS](media://b4e0ff51-4525-4614-a98c-84916e3c0a95) ### Adding Reserve Caps When you select the green plus icon to add a new reserve cap, the dropdown menu will be populated with reserve caps used by your scheduling unit: ![reserve cap options in dropdown](media://45383be2-6183-4dae-bd2c-afa39a8b03ad) This list should include all the reserve caps your department has used within the past several years but, if you need access to a reserve cap not on the list, please contact [registrarscheduling@uconn.edu](mailto:registrarscheduling@uconn.edu) to request that the reserve cap be added. To specify the number of seats to reserve, update the number in the Cap field on the same row as any reserve caps you have added. > ⚠️ The total number of seats for all reserve caps must be lower than or equal to the section’s enrollment cap. Please note that when you add multiple reserve caps, it does not combine the criteria of each. For example, if you add a reserve cap for honors students and another cap for Communication majors, it will set aside separate groups of seats for each population; it will not limit enrollment to just honors Communication majors. If you need to combine criteria in this way, please contact the Registrar’s Office to create a new reserve cap. > ℹ️ Once a reserve cap has been added to a section, you will need to open the Reserved Seats interface to edit the enrollment cap for the section. ### Updating Reserve Caps To change the number of seats reserved for a particular reserve cap, simply adjust the number in the Cap field on the same row as the reserve cap. If you need to change the reserve cap on a class, it is best to delete the existing cap and a new row for the new reserve cap. See Dropping and Deleting Reserve Caps for more information about that process. ### Dropping and Deleting Reserve Caps ![two rows of reserve caps in CLSS](media://59f02f9c-de1f-4556-bf84-ba54f717785e) If the trash icon is visible on a row, you can delete the reserve cap. However, once students who meet the criteria of a reserve cap have enrolled in the section, the reserve cap can no longer be deleted - the dropdown box will be grayed out and no trash icon will be visible. If you no longer wish to reserve seats for a particular population and cannot delete the reserve cap, you can drop the number of seats reserved accordingly. > ❌ Although it is permissible to drop the cap of a reserve cap all the way to zero, please keep in mind that doing so inactivates ALL reserve caps on that section. If a class only has one reserve cap and you no longer wish to reserve the seats, you can drop the cap to zero without risk. #### Sections with Multiple Reserve Caps If a class has multiple reserve caps and you want to leave one active while dropping the others, drop the cap of the group you wish to drop to match the number of seats taken by students who meet the reserve cap criteria. For example, this class has an enrollment cap of 80 with 40 seats reserved for freshmen and 40 seats for sophomores: ![Reserve caps tab in CLSS](media://c8ba414c-ad05-44ee-ac62-1a362e454c89) If you wanted to release all the remaining seats reserved for sophomores and reserve them all for freshmen, first take a look at the Current Enrollments tab to see how many seats remain for each group: ![Current enrollmnets tab](media://bafec899-d555-4a0e-9752-b57f8f42158e) In this view, you can see that only 20 of the seats reserved for sophomores have been taken. To reserve all the remaining seats for freshmen, go back to the Reserved Seats tab and change the sophomores group to 20 and then change the freshmen group to 60: ![Reserve caps tab](media://7d1c624b-f0ac-40df-b305-10c27698224d) When you save the section, the values on the Current Enrollments will recalculate, showing that there are now 40 remaining seats for freshmen and zero for sophomores: ![Updated current enrollments tab](media://511578c9-b6d0-486f-866b-b3cd07834fef) ## Managing Class Requisites in CLSS ### Navigating the requisite interface The link to the Requisites interface is active on enrollment sections and provides at-a-glance information about any catalog or class requisites that apply to the section: ![Section with requisites in CLSS](media://67343660-09d3-4ad0-a992-70f7640dea49) Because requisites do not apply to non-enrollment sections (e.g. lectures), these will instead carry a note saying “Not Applicable When Linked to Any/All…” When you select the link, it will open the Class Association Requisites interface, which includes four fields: ![Class Association Requisites interface in CLSS](media://b2539718-b8e4-44db-90ad-865cda195efb) 1. **Catalog Requisite:** If the course has catalog prerequisites, they'll be displayed here. These cannot be edited in CLSS; they can only be changed via the university’s curriculum governance process. 2. **Use Catalog Requisite:** This allows requisites to be used in place of catalog requisites, but this feature may only be used at UConn in very rare, administrative circumstances at the discretion of the Registrar’s Office. Rules will prevent users from changing the value of this field to "No." 3. **Class Requisite:** This field allows users to select the requisite they wish to apply to a section. 4. **Class Requisite Expires**: This field has no function at UConn as it refers to a field that does not exist in the Student Administration System. *Note: we hope to work with the vendor to suppress this field in the future as it serves no purpose.* ### When to use requisites While the Class Requisite dropdown will include all values visible in the Reserved Seats dropdown, requisites should only be used to limit sections to Honors students and/or regional campus students. To reserve seats for other purposes, please use the Reserved Seats function. The values that may be used for requisites will begin with an “RQ” (e.g. “RQ Honors students only”). Other values selected from the dropdown will be blocked via CLSS rules. ### Combining Reserve Caps and Requisites Requisites can be used in combination with reserve caps. For example, if you have an Honors section and would like to set aside some of the seats for Honors students who are also MATH majors, you can use the Honors requisite in combination with the MATH major reserve cap. ## Using Reserve Cap Filters in CLSS To find sections with reserve caps or to search for specific reserve cap criteria, select the **Filter** button near the top of the screen in CLSS: ![Filter button in CLSS](media://92e4f0bc-6e86-45b3-bfef-9ef80982f1a4) ### Finding sections with reserve caps In the Filter Sections interface, navigate to the **Section** group of filters and then locate the **Reserved Seats Count** field. In the text box, enter the filter criteria “>0” to find sections with at least one reserve cap: ![reserved seats count filter in CLSS](media://1fe3b9b8-faa6-4dd5-a038-51bdcb5112b7) You can adjust the criteria as needed. For example, to find sections with no reserve caps, use “0.” To find sections with multiple reserve caps, use “>1.” ### Other reserve caps filters Use the fields in the Reserved Seats group to filter on other reserve cap criteria: ![image-20240416-153827.png](media://3daef6a4-2426-41a9-a311-033a7ab7f291) | | | | --- | --- | | **Filter** | **Description** | | Group Name | This is the short reserve cap description that appears on the schedule (e.g. “RC COMM majors”). If you know the full name of the reserve cap, you can type it here, but you may also use an asterisk (“*”) before and/or after keywords for partial matches. | | Requirement Group | If you know it, you can use the reserve cap code to filter (e.g. 001360 for the standard honors reserve cap). | | Enrollment | This refers to the number of students who meet the reserve cap criteria who have enrolled in the section. You can filter for an exact number or use greater/less than criteria (e.g. “>10” for greater than 10; “>=10” for greater than or equal to 10). | | Cap | The number of seats reserved for a particular requirement group. You can filter for an exact number or use greater/less than criteria (e.g. “>10” for greater than 10; “>=10” for greater than or equal to 10). | | Enrollment Ratio (%) | Use this field to identify reserve caps with a certain percentage of reserved seats used by students. Use whole numbers to represent percentages; you can filter for an exact number or use greater/less than criteria (e.g. “>10” for greater than 10; “>=10” for greater than or equal to 10). | [Return to Instructions](#Instructions) --- # 📑 Related Articles and Links [Return to Top](#Top)