--- title: "Grant Advice Payments" canonical: "https://kb.uconn.edu/space/SAS/26451509365/Grant%20Advice%20Payments" format: markdown --- UConn Departments who are paying for specific charges on a student’s fee bill should pay via a Grant Advice. A Grant Advice should not be used to send an award/scholarship/prize to the student’s account. Instead, those payments need to go through the Office of Student Financial Aid Services. **Instructions** 1. Initiate a **Distribution of Income and Expense (DI) **e-doc from the accounting tab in [Kuali Financial System (KFS)](https://kuali.uconn.edu/kfs-prd/webapp/dashboard/home). 2. In the Document Overview tab Description field, indicate that it is a Grant Advice and the semester the payment is intended. For example: “Grant Advice Fall 2023”. 3. Enter **two** accounting lines in the **“TO” **section of the e-doc. One accounting line must be the Bursar’s Office Grant Advice Clearing account: *KFS Account 9090117 Object Code 2115. *The other should be your department’s KFS account with *Object Code 7535*. Each line should be the total you are paying towards the student(s) fee bill(s). The **“FROM” **section should be left blank. 4. Attach the completed [Grant Advice Worksheet](https://bursar.media.uconn.edu/wp-content/uploads/sites/3730/2021/07/Grant-Advice-Excel-Worksheet-3.xlsx) to the **Notes and Attachments** section at the bottom of the e-doc. This worksheet must include detailed information on the student, the term, and the charges the department is paying. ![image](media://c8dd688c-55dc-4f14-ac28-04b8d63a9f4e) 5. Submit the Grant Advice e-doc. ***Please note**** that Grant Advice docs need to be approved by the Fiscal Officer on the department’s KFS account, the Bursar, Tax & Compliance, and the Accounting Office before they are posted to the student’s fee bill. This process can take up to a week, so please submit your grant advice timely so students avoid holds and late fees.* > ℹ️ Highlight important information in a panel like this one. To edit this panel's color or style, select one of the options in the menu. ## \uD83D\uDCCB Related articles > Macro (contentbylabel)