---
title: "Add an Accounting Code for a Xerox Network Printer to macOS"
canonical: "https://kb.uconn.edu/space/IKB/10920001666/Add%20an%20Accounting%20Code%20for%20a%20Xerox%20Network%20Printer%20to%20macOS"
format: markdown
---
UConn faculty and staff who use a department Xerox printer that requires an accounting code must first set up the Xerox printer on their Mac.

![xerox printer]()

1. Open any document that you would like to print.
2. In the menu bar, click **File**, and then click **Print**.
  1. If the file is in Adobe, select **Printer...** at the bottom to view the Xerox options.
3. Choose the appropriate **Xerox Printer**. Then select **Xerox Features** and **Advanced**. Click **Accounting...** at the bottom of the list.
4. Choose **Xerox Standard Accounting** for Accounting System, enter your Accounting Code in the **Default User ID** field, and press **OK**.
  1. Some accounting codes may contain letters.

> ⚠️ If your code includes a *0* at the beginning, only enter the <u>four digits</u> following it. For example, if the code is *01234*, only enter *1234* into the ID field.

- *If your Accounting Code allows you to print in color, skip this step.* In order to correct the default, click **Advanced** and choose **Color Options**. Select **Black and White**.
- Click on the **Presets** menu and click **Save Current Settings and Preset**.
- Enter a **Preset Name**. Verify **Only this printer** is chosen, and click **OK**.
- Click **Print** to verify your Accounting Code and presets are working correctly. Each time you print, you will be prompted with the Accounting window. Select **OK**.

![accounting window]()

> ⚠️ You may experience issues with Xerox accounting after upgrading your OS. We recommend reinstalling the necessary drivers and configuring accounting again.

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