---
title: "Schedule a Teams Live Event"
canonical: "https://kb.uconn.edu/space/IKB/10802103637/Schedule%20a%20Teams%20Live%20Event"
format: markdown
---
Faculty and staff can schedule a Teams Live Event if they want to present content online to a large audience and want to limit interaction. With a Live Event, <span style="color: #172b4d">20,000 users can attend in view-only mode.</span>

> ℹ️ Users do not have the ability to schedule Live Events by default. To request the ability to create Live Events in Teams contact the [Technology Support Center](https://techsupport.uconn.edu).

## Scheduling an Event

The organizer of a Teams live event can schedule them the same way they would [schedule a regular Teams meeting](https://uconn.atlassian.net/wiki/spaces/IKB/pages/10749248091).

1. In Teams, navigate to the **Calendar** tab.
2. Click the drop-down menu next to **New Meeting** in the top right corner.
3. <span style="color: #1e1e1e">Select </span><span style="color: #1e1e1e">**Live event**</span><span style="color: #1e1e1e"> from the drop-down menu.</span>  
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4. <span style="color: #1e1e1e">Add the meeting title, date and time information, and other details.</span>
5. <span style="color: #1e1e1e">In the </span><span style="color: #1e1e1e">**Invite people to your event group**</span><span style="color: #1e1e1e"> box, add the names of your </span><span style="color: #1e1e1e">[event group](https://uconn.atlassian.net/wiki/spaces/IKB/pages/10802103626)</span><span style="color: #1e1e1e">—the people who will be presenting and producing the event. The event group can consist of anyone inside or outside your org. Just do not invite attendees at this point—you will get a link to share with them later.</span>  
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6. <span style="color: #1e1e1e">Select </span><span style="color: #1e1e1e">**Next.**</span>
7. <span style="color: #1e1e1e">Under </span><span style="color: #1e1e1e">**Live event permissions**</span><span style="color: #1e1e1e">, choose who can attend your live event:</span>
  - <span style="color: #1e1e1e">**People and groups**</span><span style="color: #1e1e1e">: The event can only be watched by people, contact groups, or Microsoft 365 groups you name (max. 150 email addresses).</span>
    - If you select this option, then you can also select the people and groups who can attend the event by adding them to the **Add a person or a group** field on the right.
  - <span style="color: #1e1e1e">**Org-wide:**</span><span style="color: #1e1e1e"> Everyone in your organization can watch the live event, including guests.</span>
  - <span style="color: #1e1e1e">**Public**</span><span style="color: #1e1e1e">: Anyone can join.</span>  
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8. <span style="color: #1e1e1e">Make selections under </span><span style="color: #1e1e1e">**How do you plan to produce your event? **</span>
  - <span style="color: #1e1e1e">**Recording available to producers and presenters: **</span><span style="color: #1e1e1e">A recording is available for download for 180 days after the event.</span>
  - <span style="color: #1e1e1e">**Recording available to**</span><span style="color: #1e1e1e"> </span><span style="color: #1e1e1e">**attendees**</span><span style="color: #1e1e1e">: Attendees can watch the event using DVR options for 180 days. </span>
  - <span style="color: #1e1e1e">**Captions**</span><span style="color: #1e1e1e">: Captions are available.</span>
  - <span style="color: #1e1e1e">**Attendee engagement report**</span><span style="color: #1e1e1e">: You can download a report that tracks attendee participation.</span>
  - <span style="color: #1e1e1e">**Q&A**</span><span style="color: #1e1e1e">: Attendees can interact with producers/presenters in a moderated Q&A.</span>
  - <span style="color: #1e1e1e">**Support**</span><span style="color: #1e1e1e">: Include a URL for attendees to access support info.</span>  
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9. <span style="color: #1e1e1e">Select </span><span style="color: #1e1e1e">**Schedule.**</span>

> ⚠️ Once the event is scheduled, be sure to make any changes to it in your Teams calendar. Do not edit this event in Outlook.

At this point, you will arrive at a confirmation screen with your event details. To invite attendees to the event, click **Get attendee link **and share it with them via email, listserv, etc. You can also add attendees by following the instructions [here](https://uconn.atlassian.net/wiki/spaces/IKB/pages/10802103646).

![get attendee link](media://43d3d535-def3-4299-a183-12a40df9b8dc)

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