---
title: "Share Files Inside Microsoft 365 Apps"
canonical: "https://kb.uconn.edu/space/IKB/10787029677/Share%20Files%20Inside%20Microsoft%20365%20Apps"
format: markdown
---
UConn faculty, staff, and students can share files directly from Microsoft 365 applications such as Word, PowerPoint, or Excel.

1. With a Microsoft365 program (Word, Excel, PowerPoint) open, and viewing a file, click the **Share** button in the top right.
2. Type in the email of the user(s) you want to share with.  
These recipients do not need to be a UConn community member. To learn more about the external user experience, visit [https://uconn.atlassian.net/wiki/spaces/IKB/pages/27237122065](https://uconn.atlassian.net/wiki/spaces/IKB/pages/27237122065)
3. Click on the Pencil icon to alter their permissions on the file.
  1. If you want them to only have view access (they cannot edit the file), choose **Can view**
  2. If you want them to be able to edit the file(s), choose **Can edit**
  3. If instead want to share this file as a link posted on a webpage, click on **Copy link.**
    1. **People in University of Connecticut with the link** is similar to the previous option, however the recipients will need to sign into their UConn Microsoft365 account to access the file(s).
    2. **People with existing access** can be thought of sending a reminder/notification to the recipients since they already have access.
    3. Be cautious when using the **Anyone** option: This is not recommended. This option allows you to share your file/folder with anyone on the planet. Anyone may view/edit the file without authentication (signing in). This means <u>anyone</u> who obtains the share link can edit the data.
      - When choosing the “Anyone” option, you are given extra tools to help with security. Only when choosing “Anyone”, you may also set a password to access the data and an expiration date for the share link. After this date, or without the password, a user cannot access the data behind the share link.
4. Click **Send**

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