--- title: "Using Microsoft Outlook" canonical: "https://kb.uconn.edu/space/IKB/10770450244/Using%20Microsoft%20Outlook" format: markdown --- This article is about the basic features offered by Outlook. Read on to learn about creating email messages, attaching items to a message, and more. > ℹ️ [Log in](https://outlook.com/uconn.onmicrosoft.com) using your email address and NetID password. ## Creating Email Messages 1. Click **New Email **or press** Ctrl + N**. 2. If multiple email accounts are configured in Microsoft Outlook, the **From **button appears and the account that will send the message is shown. To change the account, click **From** and pick the account. 3. In the **Subject **box, type the subject of the message. 4. Enter the recipients' email addresses or names in the **To**, **Cc**, or **Bcc **boxes**.** Separate multiple recipients with a semicolon. To select recipients' names from a list in the Address Book, click **To**, **Cc**, or **Bcc**, and then click the names that you want. > ℹ️ As you start typing a recipient's name, Outlook will suggest the names of people you have emailed before. Those you have emailed most recently will be listed as **Recent People,** and those you have emailed less frequently will appear as **Other Suggestions**. You can pick a name from the list, type a full name or email address, or click **To**, **Cc**, or **Bcc** to select a name or names from the address book. ## Attaching a File to an Email Faculty, students, and staff can attach files to their emails in Outlook.  1. Click **Attach File **to add an attachment. 1. Alternatively, you can click **Attach Item** to [attach Outlook items](https://support.office.com/en-us/article/attach-files-or-insert-pictures-in-outlook-email-messages-bdfafef5-792a-42b1-9a7b-84512d7de7fc) such as email messages, tasks, contacts, or calendar items. 2. After you finish composing your message, click **Send**. > ⚠️ If you [cannot find the Send button](https://support.office.com/en-us/article/i-can-t-find-the-send-button-6f64cb57-5a81-442a-bc2c-10c90d95ac75), you may need to configure an email account. > ℹ️ If you do not like the font or style on your email message, you can [change the way it looks](https://support.office.com/en-us/article/set-the-font-or-text-color-for-messages-you-send-83425b7b-4acc-4e94-8c04-fa1e31790318). It is also a good idea to [check the spelling](https://support.office.com/en-us/article/check-spelling-before-sending-a-message-620b24fc-9cc5-4a2f-a26b-9ff4e02cc193) in your message before sending it. ## Managing Email Attachments #### Apple Mail For faculty, students, and staff seeking information about managing their Outlook Email attachments.
Saving a Single Attachment 1. Open **Apple Mail  **or **Outlook for Mac**. 2. Locate the email that you wish to download the attachment from and open it. 3. Right-click the attachment you want to save and select **Save Attachment**. 4. Choose a folder and click **Save**.
Saving Multiple Attachments 1. Open **Apple Mail  **or  **Outlook for Mac**. 2. Locate the email that you wish to download the attachment from and open it. 3. Click  **File** and choose **Save Attachments…** 4. Select a destination to save the attachment to and choose **Save**.
Removing Attachments 1. Click **Message.** 2. Choose **Remove Attachments**. > ⚠️ In Apple Mail, you can only remove all attachments in an email – not individual attachments.
#### Mac This article is for faculty, students, and staff seeking information about managing their Outlook Email attachments.
Saving a Single Attachment 1. Select email message whose attachments you would like to save/remove. 2. Click on the **v** symbol next to the attachment. 3. Click **Save As**. 4. Click a folder location, and then click **Save**.
Saving All Attachments 1. Select the email message containing the attachments you would like to save/remove. 2. Click **Download All**. 3. Click a folder location, and then click **OK**.** **
Removing Attachments 1. Click on the **v** symbol next to the attachment to open a drop-down menu. 2. Click **Remove**. 3. Click **Delete**. To remove multiple attachments, 1. Navigate to **Message **> **Attachments **> **Remove All**. 2. Click **Delete**.
#### Windows This article is for faculty, students, and staff seeking information about managing their Outlook Email attachments.
Saving One Attachment 1. Select the email message whose attachments you would like to save or remove. 2. Click on the attachment in the Reading Pane or in the open message. 3. On the **Attachment** tab, in the **Actions** group, click **Save As**. You can also right-click the attachment and click **Save As**. 4. Click a folder location and click **Save**. > ⚠️ For RTF-format attachments, you must right-click the attachment and click **Save As**.
Saving All Attachments 1. In the **Reading Pane** or in the open message, click an attachment. 2. On the **Attachment** tab, in the **Actions** group, click** Save All Attachments.** 3. In the **Save All Attachments** dialog box, click **OK**. 4. Click a folder location, and then click **OK**. > ⚠️ For RTF-format attachments, you must navigate to **File > Save Attachments **and then click** OK.**
Removing Attachments 1. Select the attachment you want to remove. 2. Click **Remove Attachment**. 3. In the warning dialog box, click **Remove Attachment.** To remove multiple attachments, 1. Click **Select All**. 2. Click **Remove Attachment**. 3. In the warning dialog box, click **Remove Attachments.**
## Spell-Checking Emails in Outlook This article is for faculty, students, and staff seeking information regarding how to edit their composed emails using Outlook's spell-check feature. 
Outlook Web App (Windows) Office 365 Web Access does not have an internal spell-check feature. Instead, it is based on the browser you are currently using. If your browser finds a spelling error, it indicates the error with a red underline. To fix the error, simply right-click on the red underlined word and it will bring up a list of spelling alternatives. Browsers that have spell-check turned on by default include Chrome, Safari, and Firefox.  To turn on spell-check for Internet Explorer,  1. Press the **Alt** key to display the menu bar. 2. Click **Tools**, and then select **Manage add-ons***.* 3. Select **Spelling Correction** from the list of **Add-on Types**. 4. Check the box to **Enable spelling correction**, and then click **Done**.
Outlook Desktop App To turn on Spell-Check Individual Message in Outlook, 1. Click the **Review** tab. 2. Click on **Spelling & Grammar**. To turn on Automatic Spell-Check in Outlook, 1. Click **File ** >  **Options ** >  **Mail**. 2. Under  **Compose messages**, check **Always check spelling before sending**.
Outlook Desktop App (Mac) To spell-check an Individual Message in Outlook, 1. Click **Edit.** 2. Select **Spelling & Grammar** > **Spelling & Grammar**. To turn on Automatic Spell-check in Outlook: 1. Click **Outlook  **>  **Preferences  **> **Spelling & Grammar**. 2. Make sure both **Check spelling as you type** and **Check grammar as you type** are checked.
Apple Mail To spell-check an Individual Message in Outlook,  1. Click **Edit.** 2. Select ** Spelling & Grammar** > **Show** **Spelling & Grammar**. To turn on Automatic Spell-Check in Outlook, 1. Click **Mail  **>  **Preferences  **>  **Composing**. 2. Under the **Check spelling** dropdown, select either **as I type **to check spelling as you write your messages or **when I click send** to check your spelling right before the email is sent.
## Turning on the BCC Box in Outlook BCC, which stands for "Blind Carbon Copy," is a way of sending emails so that recipients are unable to see those included through BCC. Faculty, students, and staff can enable the BCC box in their Outlook emails when composing and sending emails.  To enable the BCC box for the current and all future messages, 1. Click **Options. ** 2. In the **Show Fields** group, click **BCC**. Doing so will enable the BCC box, allowing you to privately add other recipients to the email message. > Macro (children) > Macro (details) > > ## > > > | Related issues | | > | --- | --- |