--- title: "ProCard Software/Application Pre-Review Form" canonical: "https://kb.uconn.edu/space/FPB/28156723207/ProCard%20Software%2FApplication%20Pre-Review%20Form" format: markdown --- > Macro (toc) ## Important Information As of November 2025, the *PCard Software Preapproval Request* form has moved from HuskyBuy to Kuali Build. Select this link to begin the Kuali Build [ProCard Software/Application PreReview](https://uconn.kualibuild.com/app/67100c1604b864014b3bba4f/run). **All software and cloud services MUST be ordered in HuskyBuy using a Non-catalog Software and IT Services request form. **This process for using a ProCard is for exceptions only. If no exceptions apply, return to the HuskyBuy shopping home page and fill out the Non-catalog Software and IT Services request form. > ℹ️ **Current in process *****PCard Software Preapproval Requests *****in HuskyBuy ** > ℹ️ > ℹ️ - Incomplete = Form no longer usable, user cannot submit > ℹ️ - Under review = Approvers can approve to completion > ℹ️ - Approved = Form no longer usable > ℹ️ - Returned = Form no longer usable > ℹ️ - Favorites = Form no longer usable > 📝 **Use this form only to request approval for University ProCard software purchases. It must be completed by or specify the ProCard Holder or an Authorized Secondary user.** > 📝 > 📝 - The ProCard cannot be used for software without receiving prior review from Procurement. > 📝 - Please note the form number on the transaction in Concur when submitting your CBS report. CBS reports for software without an approved form number may be denied. > 📝 > 📝 **Note: The Travel card is not an appropriate use for the ProCard Software/Application Pre-Review Form** > ℹ️ **Be sure you have checked the following sources for obtaining your desired software:** > ℹ️ > ℹ️ - HuskyBuy [https://solutions.sciquest.com/apps/Router/SAMLAuth/UConnFullSuite](https://solutions.sciquest.com/apps/Router/SAMLAuth/UConnFullSuite) > ℹ️ - UConn Software Catalog [https://software.uconn.edu](https://software.uconn.edu/) > ℹ️ - Confirm with your departmental distributed IT support for proper use of the software along with obtaining your software. > ℹ️ - Ensure your desired software is not already part of UConn's Managed Licenses such as Adobe, Microsoft CoPilot or ChatGPT ## User Definitions **Submitter - **The logged in user completing and submitting this form. **ProCard Holder - **The user whose university ProCard will be used to purchase the requested software/application. **Primary Software User - **The Primary Software User is typically a University employee who is the main user or contact for the software or application. If there are multiple users, a managerial/leadership position supports the purchase. ## Notifications and Acknowledgements After submitting this form, you may receive a notification or a request for acknowledgement or approval depending on your role. Acknowledgements or Approvals, for example can include: - Submitter’s agreement on the accuracy of the content within the form and their agreements to follow the necessary procurement policies. - PCard holder’s agreement to use the PCard to make the purchase (if they are different than the submitter) following the necessary procurement policies. - The Primary Software User’s agreement and signature attesting that they are aware of and will comply with all applicable IT policies. **Note: If asked to acknowledge or approve during form completion or workflow, you must do so to continue the review process.** Notifications may be sent to various IT groups depending on the responses within the form. ## Procedure **Note: **There are some conditional questions throughout this form that will determine additional questions and workflow acknowledgements and notifications. Remember, all questions marked with red asterisks **(*)** are required. 1. Start a new form [ProCard Software/Application Pre-Review](https://uconn.kualibuild.com/app/67100c1604b864014b3bba4f/run) 2. The Submitter information will auto populate from the logged in user. 3. Choose whether you are the **ProCard Holder**. This helps notify the appropriate users during the pre-review process. 4. Search for the **Primary Software User**. Department will auto populate. This helps notify the appropriate users during the pre-review process. 5. Continue entering your **Software/Application/Platform Background Information**. *(more questions will display than what you see here.)* 6. Once you navigate to the **Pricing **section, and if you are paying monthly, be sure to enter the number **12 **in the **Months **field. 7. Review necessary policies and select the acknowledgement. 8. Once completed, you can either submit, save or discard the form. Upon submitting, please note the form number on the transaction in Concur when submitting your CBS report. CBS reports for software without an approved form number may be denied. ## Notable Policies and Procedures **NOTE: Storage of confidential information data is a direct violation of policy.** - [Information Technology](https://policy.uconn.edu/information-technology/) - [Procurement Card](https://purchasing.procurement.uconn.edu/home-2/purchasing-card/purchasing-card-user-manual/) - [https://policy.uconn.edu/2012/06/21/data-classification-information-technology/](https://policy.uconn.edu/2012/06/21/data-classification-information-technology/) - [https://policy.uconn.edu/2012/06/21/risk-management-information-technology/](https://policy.uconn.edu/2012/06/21/risk-management-information-technology/) - [https://policy.uconn.edu/2021/08/30/system-and-application-security/](https://policy.uconn.edu/2021/08/30/system-and-application-security/) - [https://policy.uconn.edu/2023/03/29/multifactor-authentication/](https://policy.uconn.edu/2023/03/29/multifactor-authentication/) - [https://policy.uconn.edu/2019/08/02/info-comm-tech/](https://policy.uconn.edu/2019/08/02/info-comm-tech/)