---
title: "New Extension Request"
canonical: "https://kb.uconn.edu/space/FPB/27776679943/New%20Extension%20Request"
format: markdown
---
Contracts+ has the ability to track extensions to contracts which are called “Renewals” in the system.  This should be used for extension letter renewals ONLY.

## \uD83D\uDCD8 Initiating a Renewal (Extension)

1. Begin by navigating to the Contracts ribbon on the left side of the screen and clicking it.   Navigate to “Requests” This will bring up another submenu.  From this submenu select “Request Contract”

![image-20250529-121756.png](media://0db87df4-3df8-42cd-a27e-a5ed7a5bf8bf)

2. This will bring up a wizard.  On the wizard select “Renew Contract”.  Choose the “Extension Letter Request” template, and make sure to select the contract you wish to amend.  You can name the request whatever you like, but we recommend choosing an easy name to reference related to the contract

![image-20250530-125055.png](media://ae41aea5-8c8b-4376-ba43-859ec50d3722)

When done with the selections, click submit.

> ℹ️ Note: A Renewal may only be submitted against a contract that has “renewal terms” filled out in the main contract record.  Otherwise the contract will not appear in the search.  Please consult with the Contract Specialist to ensure the extension terms are properly coded into the main contract record.

## \uD83D\uDCD8 Populating the request form

From here, you will be taken to the contract request screen.  Review each tab carefully.

![image-20250530-125135.png](media://f11a1519-5659-4649-8f88-df7e0812e498)


1. **Details Tab: **Starting with the details tab, you can change the name of the request.  You should also verify it is referencing the correct contract number.  If it is not, you should initiate another request to reference that contract number.  Lastly, you can choose to include the latest version of the attachments as part of the request.  Once done you can click save progress and go to the next tabs.

![image-20250530-125208.png](media://2c8b4b0a-ddc0-408e-9ac0-5438fb59d9bd)

2. **Questions: **The extension questions are very brief:

![image-20250530-125323.png](media://3ae4fdc7-167b-4022-b092-e847111256c8)

Make sure to select the correct Procurement Category.  This is by default the category used for the original agreement, but it could change if the management of the contract changes to another Procurement team.  Make sure “Is this an extension by written notice?” is checked to “Yes”.  The only other information required for the extension is the length of time you wish to extend the agreement.  Once those sections are completed, click “Save Progress” and “Next”

3. **Review and Complete: **Any incomplete sections will show as greyed out, and a message with a yellow exclamation point will appear.  You can click on item to return to that section to complete the information required before submitting.

![image-20250530-125452.png](media://ea322057-b6de-483b-ba70-e7e8768250de)

When everything is completed, click “Complete Request” to submit the request for review.

![image-20250530-125527.png](media://2179c8ed-acc0-4f09-8b57-e2017829b4df)

## \uD83D\uDCD8 Status Indicators for Contract Requests

**Under Review: **The request has been submitted and is in the contracting queue for review and approval.

**Approved: **The request has been approved but a draft/contract record has not yet been created.

**Completed: **The request has been approved AND a draft/contract record has been created.

## \uD83D\uDCCB Related articles

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