---
title: "Quantity vs. Non-Quantity"
canonical: "https://kb.uconn.edu/space/FPB/26976682009/Quantity%20vs.%20Non-Quantity"
format: markdown
---
This guide will show you when to create a quantity order versus when to use a non quantity order. By default, most orders are set to a quantity order with the exception of the **Blanket Order** form.

It is important to decide upfront if you will need quantity or non-quantity, specifically in regard to invoicing. If you know ahead of time you will have multiple invoices to pay against your PO, you should make sure to setup your PO as one of the following:

- Blanket Order (All Blanket Orders are considered non-quantity by default.)
- Non Quantity
- Quantity order with enough quantities listed to cover the number of invoices posted and funds to cover the costs

When in doubt about having multiple invoices make sure to use non-quantity. 

> 📝 Non Quantity PO’s do not auto close. Make sure PO is fully paid prior to closing.

## Blanket Order

> 📝 An example of using a Non-Qty Blanket Order would be to have an open order with your supplier where the supplier invoices you each time you buy something.

1. Choose the Non Catalog Requisition form **Blanket Order**.

![Screenshot 2024-07-02 at 8.02.40 PM.png](media://7693241e-e1f5-40d0-8eeb-19cc16ff20bc)

2. Once you have completed your Blanket Order form, notice that the **General** section will still state Quantity marked by the red  . This is OK as the system will recognize it is a non quantity just by the fact you are using the Blanket Order form.

![Screenshot 2024-07-02 at 8.02.46 PM.png](media://29e53fdb-d8b8-4c2c-9a00-f65841d8d3ca)

## Non Quantity Order

> 📝 An example of using Non-qty on a Goods & Services form request would be if you have a service that you are expecting more than one payment on.

1. Choose the Non Catalog Requisition form Goods & Services. Other forms are available but most likely, you will use the Goods & Services form.

![Screenshot 2024-07-02 at 8.02.53 PM.png](media://13589fa9-b477-4752-9046-6ba43087eb89)

2. Once you have completed your Goods & Services form, edit the General section, and select Non Quantity.

![Screenshot 2024-07-02 at 8.03.10 PM.png](media://f7cd90ee-f55b-4600-98dd-95599054bfa3)

> 📝 If you leave the order as quantity, you will see a red .

## Quantity Order

1. Choose one of the Non Catalog Requisition forms such as **Goods & Services**.

![Screenshot 2024-07-02 at 8.03.19 PM.png](media://5f805680-da5e-4002-af71-2df483b305ac)

2. Complete your Non Catalog requisition form as needed. The default setting for all orders is Quantity with the exception of Blanket Orders as noted above. Notice the red  in the General section. This indicates the order is NOT selecting Non Quantity. If the selection was for Non Quantity, you will notice the selection marked by the green

![Screenshot 2024-07-02 at 8.03.33 PM.png](media://b00251fb-85e2-4bff-9cdc-d13bf636e846)

> ℹ️ When creating your requisition and leveraging the Non-Qty PO checkbox, please keep in mind the following PO line behaviors:
> ℹ️ 
> ℹ️ - If a line item qty is set to 1, that line will be treated as Non-Qty
> ℹ️ - If a line Item qty is set to greater than 1, that line will be treated as Qty.
> ℹ️ - Non-qty lines can be invoiced multiple times in excess of the line qty successfully up to the dollar amount of the line item. This allows for qty and non-qty line items to be mixed on a given PO.
> ℹ️ - Qty line items can be invoiced up to the qty amount on the line.
> ℹ️ - Once any line has been invoiced, be sure to NOT change the Qty settings.

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