---
title: "Assign Substitute Approver"
canonical: "https://kb.uconn.edu/space/FPB/26922549333/Assign%20Substitute%20Approver"
format: markdown
---
This user-guide will assist you with assigning a substitute Approver when an Approver is unable to tend to the carts/documents assigned to them, i.e. vacation, personal leave, etc., the Approver may “Assign” a Substitute Approver. The Substitute Approver will receive all future orders until the Approver unassigns the Substitute. When there is not a secondary approver on a workflow step and/or department rule, to ensure requisitions are processed in the approver’s absence, the approver can assign a substitute approver.

## Assign Substitute Approver

1. Click on **Orders > Approvals > Assign Substitute Approvers-**… You can choose from different document types:
  1. Requisitions
  2. Purchase Orders
  3. Procurement Requests

![Screenshot 2024-06-07 at 2.05.53 PM.png](media://3187f072-6521-4c57-9d0c-afd1257565c9)

2. A list of your approval folders will appear. Choose either **Assign Substitute to All** **Requisition Folders **or **Assign** for only one folder.

![Screenshot 2024-06-07 at 2.06.24 PM.png](media://288a887a-0c0f-4310-963a-3dd883c10f64)

3. Enter desired name in the **Substitute Name** field shown here to locate the Approver you wish to assign as your substitute. Matches to your desired name will appear. Select the appropriate one. If desired, choose a start and end date range and click Assign.

![Screenshot 2024-06-07 at 2.06.41 PM.png](media://7bb54a2a-5359-4ddb-a4f2-6b30c001857f)

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