---
title: "Transfers"
canonical: "https://kb.uconn.edu/space/FPB/10942120015/Transfers"
format: markdown
---
Budgeting for transfers is an important step in establishing a fully comprehensive University Budget. If a department anticipates either receiving or providing one-time or permanent funding from outside or within its department, a transfer should be used. Whenever a department budgets for a transfer, it is important to ensure the offsetting entry is also completed, as transfers must net to zero across the University. The Office of Budget & Planning provides a Transfer Reconciliation Form for you to submit at the close of the Budget Process.

Transfer object codes have been created to help organize the various types of transfers that occur.

## Budgeting for Transfers Between Accounts

You can budget for transfers between accounts by adding and/or editing funding lines on a **Budget Construction Document**. For the purposes of training, the example below describes the steps for budgeting a transfer of permanent funds from the Provost to a Fine Arts account.

1. The Provost will open the BC document for the account the transfer of funds will be coming from by typing the **Account** number into the **Budget Construction Selection** screen and clicking **Load Document.**
2. On the **Expenditure** tab, the BC Processors for the Provost will enter transfer object code **3307** - *Perm Transfer-Out (Outside Unit)* into the **Object** field on a new funding line and enter the permanent transfer amount into the **Requested** field.  
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If you are budgeting for a transfer, please use the appropriate transfer object code to complete the step described above. Available transfer object codes are listed below.
  
3. The BC Processor will click the **ADD** button to add the new funding line to the BC document.
  1. You can record different commitments for the same object code by creating a separate **Sub-Object** code for each commitment and adding a new funding line for the Object/Sub-Object combination.
    :warning: Note: If the funding line for the object code already exists, update the **Requested** amount on the existing funding line.
4. The last step to budgeting for a transfer is completing the **Transfer Reconciliation Form**. The Lead BC Processor for your organization is responsible for verifying that all transfers external to the organization have been listed on the **Transfer Reconciliation Form** and that the form is submitted to the Office of Budget & Planning. Only one form should be submitted for each organization. A template of the **Transfer Reconciliation Form** will be posted on the [Office of Budget & Planning website](http://budget.uconn.edu).

> ℹ️ The BC Processor for the Fine Arts account will perform steps 1 through 5 as listed above, but they must add the funding line to the **Revenue** tab using object code **3207** - *2-Ledger Perm Transfer-In (Outside Unit)*.  
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