---
title: "Importing Requested Amounts for Revenues, Contractuals_Commodities and Transfers"
canonical: "https://kb.uconn.edu/space/FPB/10942120007/Importing%20Requested%20Amounts%20for%20Revenues%2C%20Contractuals_Commodities%20and%20Transfers"
format: markdown
---
In this process, you will learn how to use the **request import** functionality to import changes to the Requested amount field for multiple object codes on one or more accounts.

> ℹ️ Please review [Understanding the Budget Construction Selection Screen](https://uconn.atlassian.net/wiki/spaces/FPB/pages/10942119950) before beginning this process.

1. Prepare the data as a CSV file. Visit the Office of Budget & Planning Budget Construction website to download the **Requested Import Template** spreadsheet to import Contractuals & Commodities.
  1. Only account/object code combinations included on the file will overwrite the information in the BC Document. If you want to zero out an existing value on the BC document via the import process, you must include that account/object code with a zero value. If there is an existing value in a particular object code that is not included in the import process, that value will remain unchanged.
2. Before saving the file, delete the three header rows on the template by completing the following steps.
  1. Select the three rows at the top of the template.
  2. Right-click and select **Delete** from the dropdown.
3. Save the file in a .csv format by completing the following steps:
  1. Click **File **and then **Save As**. Select and save the file to a location of your choice.
  2. Rename the file accordingly.
  3. In the **Format** field, select *CSV (Comma delimited)*.
  4. Click **Save.**
4. In KFS, click **Request Import **on the **Budget Construction Selection** screen.  
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:warning: Note: Before uploading the file, BC Processor/Fiscal Officer must have edit access to all BC documents for Accounts being affected by the import. In other words, all the BC documents for Accounts included on the import file must be at the Current Level the BC Processor/Fiscal Officer is assigned to. If not, the import will not be successful.
  :check_mark: For more information regarding Current Level and organization hierarchy, see [Navigating the Budget Construction Document](https://uconn.atlassian.net/wiki/spaces/FPB/pages/10942119974).
5. On the **Budget Construction Request Import Tool** screen, click **Choose File** in the **Import File** field.
6. Search for and select the .csv file you created for the upload.
7. Select the **NOTHING** option for the **Text Fields Delimited By** field.
8. Click **Submit**. This will import the **Requested** amounts and generate a PDF file for download. The PDF file will tell you whether or not the import was successful and if any of the lines on the .csv file were not successfully loaded.
9. To verify the amounts were loaded correctly, open the related BC documents and validate the **Requested** amounts for the funding lines.

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When Should I Use the Import Functionality?

When a department has a significant amount of contractual/commodities entries, the input functionality can be used. The import functionality can only be used for importing contractual/commodities budgets and not for salaries.

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