---
title: "KFS Sub-Object Codes"
canonical: "https://kb.uconn.edu/space/FPB/10941956097/KFS%20Sub-Object%20Codes"
format: markdown
---
In Kuali Financials, Sub-Accounts, Sub-Object Codes, and Project Codes are used to define activity or flag transactions when an Account or Object Code does not provide enough detail.

- If you need details for transactions that span numerous object codes and only a few accounts, **[Sub-Accounts](https://uconn.atlassian.net/wiki/spaces/FPB/pages/10941956092)** may be a handy alternative to opening new accounts.
- If the type of income or expense is limited to a few object codes but spans several accounts, use **[Sub-Object Codes](https://uconn.atlassian.net/wiki/spaces/FPB/pages/10941956097)**.
- If spanning multiple accounts across multiple organizations and activity is not limited within those accounts, use **[Project Codes](https://uconn.atlassian.net/wiki/spaces/FPB/pages/10942120300)**.

## Sub-Object Codes

### Pros

- Create finer distinctions within a particular Object Code within an account.
- Different accounts/organizations can have different Sub-Object Codes for the same Object Code.

### Cons

- Transactions originating from other systems, including Service Billers, may not be able to accommodate additional coding.
- Initiator and/or approving Fiscal Officer must remember to add the coding on the Accounting Line.
- General Ledger Transfer (GLT) can be done to recode after completion but leads to multiple eDocs for the same transaction.

### Attributes

- Specific to account and fiscal year.
- Take on most attributes of Object Code they are listed under.
- Sub-Object Code is alpha-numeric up to 3 characters.

#### Sub-Object Code Example

Suppose Athletics needs to track different types of medical services for student-athletes. By coding each transaction to the Sub-Object Code, a report can easily be run to show the amount spent on each type of medical service.

- Object Code:
  - *Medical Services (6632)*
- Sub Object Codes:
  - *Bone Scan (BNS)*
  - *Dental Injury (DEI)*
  - *Diagnostic Test (DST)*
  - *Lab Work (LAB)*
  - *Magnetic Recon Imaging (MRI)*

### Sub-Object Code Lookup

<span style="color: #172b4d">In the KFS </span>**Chart of Accounts Menu**<span style="color: #172b4d">, select </span>**Activities**<span style="color: #172b4d">, and then select </span>**Sub-Object Code**<span style="color: #172b4d">. </span>

![enter account number and object code](media://5b464217-3220-4917-a3f6-fa8f02a4e8f4)

#### Sub-Object Code Use Example (GLT)

![sub object code use example](media://a3f2a0bf-e2da-4100-9c7d-1eb6c5e3b19a)

### Sub-Object Code Setup

#### New (Single Account, Single Object Code)

1. <span style="color: #000000">From the </span><span style="color: #000000">**Chart of Accounts Menu**</span><span style="color: #000000">, navigate to </span><span style="color: #000000">**Activities **</span><span style="color: #000000">and then to </span><span style="color: #000000">**Sub-Object Code**</span><span style="color: #000000">.</span>
2. <span style="color: #000000">Click </span><span style="color: #000000">**Create New.**</span>
3. <span style="color: #000000">Complete the </span>**Edit Sub-Object Code**<span style="color: #000000"> section by filling out the following fields.</span>
  1. KFS Chart Code and Account Number
  2. Object Code
  3. Sub-Object Code
  4. Sub-Object Code Name and Short Name
4. Click **Submit**.

<span style="color: #000000">Once this process is complete, the Sub-Object Code will be sent to the Fiscal Officer and/or Organization Reviewer.</span>

#### New (Multiple Accounts and/or Multiple Object Codes)

1. <span style="color: #000000">From the </span><span style="color: #000000">**Chart of Accounts Menu**</span><span style="color: #000000">, navigate to </span><span style="color: #000000">**Activities **</span><span style="color: #000000">and then to </span><span style="color: #000000">**Sub-Object Code Global**</span><span style="color: #000000">.</span>
2. <span style="color: #000000">Complete the </span>**Edit Sub-Object Code**<span style="color: #000000"> section by filling out the following fields.</span>
  1. Chart Code
  2. Sub-Object Code
  3. Sub-Object Code Name and Short Name
3. <span style="color: #000000">Complete the </span>**Edit Object Code**<span style="color: #000000"> section by entering the Object Code(s) where the new Sub-Object Code will be used.</span>
4. <span style="color: #000000">Complete the </span><span style="color: #000000">**Edit Accounts**</span><span style="color: #000000"> tab by entering the Account Numbers where the new Sub-Object will be used. If there are several, use the </span><span style="color: #000000">**Search**</span><span style="color: #000000"> function.</span>
5. <span style="color: #000000">Click </span><span style="color: #000000">**Submit.**</span>

<span style="color: #000000">Once this process is complete, the Sub-Object Code will be sent to the Fiscal Officer and/or Organization Reviewer.</span>

#### <span style="color: #000000">Inactivating a Sub-Object Code</span>

1. Search for the Sub-Object Code.
2. Click **Edit**.
3. Uncheck the **Active Indicator **box.

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