---
title: "Processing Petty Cash Replenishments"
canonical: "https://kb.uconn.edu/space/FPB/10893689214/Processing%20Petty%20Cash%20Replenishments"
format: markdown
---
Staff can process replenishments of petty cash funds through Kuali Financials (KFS).  

The steps below begin after signing into UConn’s [Kuali Financials](https://kfs.uconn.edu/kfs-prd/portal.jsp). The Petty Cash Request Form is required for processing. To request the form, email Accounts Payable. 

1. Navigate to the **Home** tab.
2. Select **Disbursement Voucher **from the **Activities** menu under the **Purchasing & Accounts Payable** heading.   
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3. Navigate to the **Document Overview** tab.
4. Enter the following in the **Description** field:
  - *H – Petty Cash *
  - *H – RS Petty Cash *
5. Use the** Explanation** box to describe what was purchased and the business need this purchase facilitated.
  1. The Organization Document Number is for departmental use.   
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6. Navigate to the **Payment Information** tab.
7. Click on the **lookup icon (**> Macro (inline-media-image)

**)** next to Payee ID. Petty Cash transactions are done with a Vendor profile for the Petty Cash account. The vendor name in the lookup will be “*UConn > Revolving Petty Cash*” and the address field will include your department name and U-Box number.    
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  1. If the Vendor is not found, the Vendor will need to be created and finalized to submit the DV.
  2. If you do not see your department in the lookup results, contact HuskyBuy Support to request setup.
  3. *Do not* select the Custodian’s Payee ID.
8. Select **return value** for the Vendor. All address information will automatically populate.
9. Complete the following fields with the vendor’s payment information.
  1. **Check Amount**: The amount must match the accounting line total.
  2. **Invoice Number**: Enter the type of expense(s). You can abbreviate if necessary.
  3. **Invoice Date**: Enter the last date that the documented expenses were incurred.
10. For the **Accounting Lines** tab, complete the following required fields. You can use the lookup icons as needed.
  - Chart
  - Account Number
  - Object
  - Amount  
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11. Attach the scanned receipts and signed petty cash request form on the **Notes and Attachments** tab.
12. Click on the **ADD **button.
13. Click the **Submit **button at the bottom of the Disbursement Voucher.

When the document is successfully submitted, a link to a PDF cover sheet will become available above the** Document Overview** tab. All original receipts and signed petty cash request forms should be held by the department. 

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