---
title: "Completing an Internal Billing Transaction"
canonical: "https://kb.uconn.edu/space/FPB/10893689086/Completing%20an%20Internal%20Billing%20Transaction"
format: markdown
---
Staff can learn how to complete an Internal Billing (IB) transaction through Kuali Financial Systems (KFS). 

1. Navigate to **Accounting**.
2. Click on **Activities**.
3. Select **Internal Billing**.
4. In the **Income** section, complete the following fields:
  - Chart – enter *UC*.
  - Account Number
  - Revenue Object Code – enter *4XXX*.
5. Click the **Add **button.
6. In the **Expense** section, complete the following fields:
  - Chart – enter *UC.*
  - Account Number
  - Expense Object Code – enter anything from *6XXX* to *8XXX.*
  - <span style="color: #000000">Amount</span>
7. Click the **Add **button.
8. Optionally, complete the **Items** tab. <span style="color: #000000">The Items tab can be used to identify stockroom items, for example. However, it does not validate against the Accounting Lines total. </span>
9. <span style="color: #000000">If you choose not to complete the Items tab, use the </span><span style="color: #000000">**Explanation field**</span><span style="color: #000000"> on the </span><span style="color: #000000">**Document Overview **</span><span style="color: #000000">tab instead so that the customer knows why they are being charged. You can also add an attachment if one is available. Internal Billings valued at $5,000 and up must have an attachment for Accounting Office approval. Certain University policies (e.g. travel, entertainment, meals, etc.) may require additional documentation regardless of amount. </span>

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