---
title: "Closing an Account"
canonical: "https://kb.uconn.edu/space/FPB/10883138112/Closing%20an%20Account"
format: markdown
---
<span style="color: #000000">Staff can close an account in the Account section of the Chart of Accounts page in Kuali Financials (KFS).</span>

- A closed account is more permanent than an expiring account. This is because no transactions can use a closed account, and a closed account can only be re-opened by the Enterprise Applications department.
- Note that accounts cannot be closed from July 1 through the hard close of the UC Chart in August. After the hard close in August, accounts can be closed through the following June 30th.
- To close a grant account (sub-fund = RSTSP), please contact SPS.

## Closing an Account

1. The Account must have no balance sheet amounts remaining.
  1. Ensure that all account activity is complete.
  2. Initiate a Transfer of Funds eDoc (TF) to move any remaining available cash (*1100 *object code) out of the account. <span style="color: #000000">The correct transfer object codes to use on the TF are </span><span style="color: #000000">*32XX*</span><span style="color: #000000"> and </span><span style="color: #000000">*33XX*</span><span style="color: #000000">. </span>  
:warning: Note: <span style="color: #000000">Once the TF has been completed (prior to June 30th), you can only close the account after year-end processing has occurred (in August).  </span>
  3. <span style="color: #000000">For more information, contact the </span><span style="color: #000000">**Accounting Office**</span><span style="color: #000000">. </span>
2. There should be no open encumbrances in an account.
  1. Ensure that all purchase orders are either closed or amended to include a different account.
  2. On the **Open Encumbrances** inquiry, the Outstanding Amounts should all be *zero*.
  3. For more information, contact **Purchasing**.
3. Eliminate any current or base budgets in KFS by initiating a **Single-Sided Budget Adjustment. **
  1. For more information, contact your **Budget Analyst**.
4. Once you complete **Steps 1 **through **3**, initiate an Account edit eDoc.
  1. Search for the account.
  2. Click** Edit**.
  3. Choose an expiration date. The date can either be today later than today.
  4. Click the **Closed** box on the **Account Maintenance** tab.
  5. Enter a *Continuation Chart of Accounts Code* and a *Continuation Account Number *on the **Account Responsibility **tab.

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