---
title: "Creating a Payment Application"
canonical: "https://kb.uconn.edu/space/FPB/10879893525/Creating%20a%20Payment%20Application"
format: markdown
---
> ⚠️ **Non-Student Accounts Receivable is the only unit which should be applying payments to invoices unless an exception is granted.**

Staff can create a Payment Application through Kuali Financial Systems (KFS).

The Payment Application (APP) is used when funds are already in the Accounts Receivable Module but have yet to be applied to a specific invoice. It contains several unique tabs in addition to standard financial transaction tabs, including:

- Control Information
- Summary of Applied Funds
- Quick Apply to Invoice
- Apply to Invoice Detail
- Non-AR

The Summary of Applied Funds tab and the Quick Apply to Invoice tab are particularly important.

- The **Summary of Applied Funds** tab tracks the amount(s) that are being applied. More specifically, it tracks open amount decreases and applied amount increases as funds are applied.
- The **Quick Apply to Invoice** tab allows users to quickly select multiple invoices and apply funds to each selected invoice in full.

To create a payment application,

1. Navigate to **Accounts Receivable & Cash.**
2. Click on **Payment Application**.
3. In the **Description** field, enter the *Customer Number* and the *Invoice Number* that is being paid.
4. If the invoice amount and payment amount are the same, use the **Quick Apply **option.
  1. Check off **Quick Apply to Invoice.**
  2. Click **Apply**.
5. If the amounts are not equal, you can manually enter the payment amount in the **Apply Amount** field within the **Apply to Invoice Detail **section.
  1. Click **Apply**.
  2. Click **Submit**.

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