---
title: "Creating a Cash Control"
canonical: "https://kb.uconn.edu/space/FPB/10879893519/Creating%20a%20Cash%20Control"
format: markdown
---
> ⚠️ **Non-Student Accounts Receivable is the only unit which should be applying payments to invoices unless an exception is granted.**

Staff can create a Cash Control (CTRL) through Kuali Financial Systems (KFS).

Cash Controls facilitate the entry and tracking of payment information.

> ⚠️ - The payment amount cannot be negative.
> ⚠️ - When you submit a Cash Control, KFS automatically generates the Payment Application eDoc.
> ⚠️ - Payment Application eDocs can be applied from within the Cash Control eDoc or via the Accounts Receivable & Cash Menu.

For more information about submitting a Payment Application eDoc, see [Creating a Payment Application](https://uconn.atlassian.net/wiki/spaces/FPB/pages/10879893525).

1. Navigate to **Accounts Receivable & Cash**.
2. Click on **Cash Control**.  
:warning: Note: The Cash Control eDoc is the eDoc you should use to relieve an existing receivable. If an invoice was created on a customer account, the only ways to clear the receivable from the account are to:
  - Enter the cash control and apply for the payment via the Payment Application.
  - Process a Customer Credit Memo.
3. Enter a **Description**, including the customer number and description of payment (e.g., *October rent payment*).
4. The medium code/method of payment must be "check."
5. Enter the following information:
  - Customer #
  - Medium ID (Check #)
  - The Date Payment was Received
  - Payment Amount
6. In the Description field, enter the **invoice #** that is being paid.
7. Click **ADD**.

Once you click **ADD**, both the total and an eDoc number will appear. This eDoc number is the payment application eDoc #. You can now proceed to the Payment Application.

> ℹ️ For more details about the Payment Application, see [Creating a Payment Application](https://uconn.atlassian.net/wiki/spaces/FPB/pages/10879893525)*.*

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